If your plan is taking longer than the Hundred Years’ War, consider displaying Tracking Gantt view and looking at a bunch of baseline columns with timing and dependency data or examining the project’s critical path in the chart pane. Just when you thought you were starting to get a handle on the two dozen or so views available in Project 2013. Right-click a timeline and choose Date Range to choose custom start and finish dates. If you decide you would rather return the callout to the timeline as a bar, click once on the callout text, and then, on the Timeline tab, in the Current Selection group, click Display as Bar. Using the “Set Timeline Dates” dialogue, establish custom dates for your timeline. Click once on the title of the timeline to select it. How to Share Copies of Calendars in Project 2013, How to Save Multiple Baselines in Project 2013, How to Promote and Demote Tasks in Project 2013. Timescale Select the Timescale check box to display markers across the top of the timeline at dated intervals. To change the color used to fill in a bar or diamond, click the bar or diamond, and then In the Font group on the Timeline tab, click Highlight Color and choose a color. This scaling feature is the only way to view such large-scale efforts. To choose the format to use for dates within task bars or next to task diamonds, on the Timeline tab, in the Show/Hide group, click Date Format , and select the format you want to use. To change the fonts and colors used on the timeline: Click once on the title of the timeline to select it. You can modify the units of time and the alignment of each tier and also add tick lines to mark the beginning of each increment on the timescale. Click on Timescale dropdown. This can be helpful if you need to simplify the timeline, or if you would prefer that some tasks didn’t show up in the Project Summary web part. When the Timeline appears with a view, it appears in a third, horizontal pane at the top. Click the Calendar setting and select a different calendar on which to base the timescale. In the Font group on the Timeline tab, change the font face, size, format, and color. Your choices are to have the shaded area for nonworking time appear behind task bars or in front of task bars or to simply not appear. Select the time unit to display at the bottom of the Timescale. Drag up or down: Change the size of the Timeline pane versus the area that’s available for the rest of the view. Adjusting the Timescale of the Timeline To adjust the timescale labels, click on the “Start” or “Finish” date on your timeline, and then click “Date Range” in the format ribbon. If you select Timescale in the drop-down list, you can modify the information on any of the three tiers. Repeat Steps 2 through 6 for each tier that you want to modify. If you want Project to use fiscal-year notation in the timescale, select the Use Fiscal Year check box. Note:  The color used to fill a diamond is also used for the line drawn between the diamond and the task name. To modify the timescale, select the View tab, click the drop-down arrow next to Timescale in the Zoom group, and choose the time increments you want visible on the chart. The following describes how to customize the timeline: You can change the font face, size, format, and color for the text used on the timeline. The timeline includes task dates, a marker indicating the current date, and dates across the top to mark the timescale by default. At various times in a project, you need to focus on different aspects of your tasks. Tip:  When you click a bar or diamond on the timeline, a box appears with information about that task. To modify the timescale, select the View tab, click the drop-down arrow next to Timescale in the Zoom group, and choose the time increments you want visible on the chart. For example, the top tier can mark months; the middle tier, weeks; and the bottom tier, days. To change the font used on a timeline bar, click the bar. You can use all three tiers, only the middle tier, or the middle and bottom tiers. To change the color used to fill in the background of the timeline, click in a space in the timeline that isn’t filled by a bar or diamond, and then In the Font group on the Timeline tab, click Highlight Color, and choose a color. For example, if your Units choice is weeks and you change the Count option to 2, the timescale appears in two-week increments. Now, when someone else views your timeline, it will remain at the width that you have set, regardless of the viewer’s window size. You can customize every view in Project 2013 to show specific types of information. To change the font used on a timeline bar, click the bar. Get all the features you know and love in Windows 10. If you need to display more of the sheet area so that you can read those columns without having to scroll, you can do that, too. Every one of those views can be customized to show a different type of information. For example, let’s say you have a task list like this: You might choose to display Phase 1 and Phase 2 as callouts on the timeline, and Tasks A through E as bars on the timeline. Here’s how: Select the Timescale format at the bottom of the Timescale drop-down menu. Click on the Gantt chart that displays the timeline of the tasks associated with the project and click on the task in the Gantt сhart. Why all this flexibility with the information you see on-screen? The timeline is a graphical way to display a task list. Especially in projects where you display many columns of data and a lengthy schedule, a task bar can be placed far to the right of the sheet pane data. You can also display text labels near task bars and specify which data is included. These dates are taken from the earliest task start date, and the latest task due date. Project 2013 allows you to do is modify the timescale to display your plan in larger or smaller time increments. This variety of detail lets you easily observe the overall task length and points in time during the life of the task. Click the OK button to save your new settings, which apply only to the timescale for the currently displayed view. After you have added tasks to the timeline and arranged them in a way that you feel accurately represents the project, you can lock the timeline width so that others who view the timeline see the timeline for your project in the way you have intended. Cynthia Snyder is a well-known speaker, consultant, and trainer on project management, as well as the project manager of the team that updated PMI's Project Management Body of Knowledge, Sixth Edition. Drag to the right: Enlarge the pane on the left. If you’re having a problem with costs, take a look at Resource Usage view and insert various columns of cost information, such as resource rates and total actual costs. You can also display information near task bars in the chart pane. This feature is especially helpful because projects can span several weeks to several years, such as construction or pharmaceutical projects. In the following sections, you find out how to do all the things you need to do to show a variety of information in each view. Follow these steps to change the size of a pane in a view: Place the mouse pointer over the edge of a pane. This can be particularly useful if you have chosen to indent tasks in your task list as a way to communicate different phases of a project, or larger tasks that have several subtasks. To prevent the display of a certain tier, select One Tier or Two Tiers from the Show drop-down list in the Timescale Options section. However, you can also include the overall project start and finish dates, or choose to hide any of the default date indicators. Click View >... Customize the timescale. Her other books include PMP Certification All-in-One For Dummies and A User's Manual to the PMBOK. Start & Finish    Select the Start & Finish check box to display a start date at the beginning of the timeline and a finish date at the end of the timeline. Click the Timeline view, and then click Format > Timeline Bar. The overall area occupied by the panes is constant, so when you enlarge one pane, you reduce the other. You can also modify the size of panes of information and adjust the timescale. MS Project automatically adjusts the top and … To lock the timeline width, arrange the timeline to accurately represent your project, and then click Lock Timeline Width in the Actions group on the Timeline tab. A task with a start date and a due date, however, can appear as a bar on the timeline, or you can choose to display it as a callout above the timeline. Tip: When you click a bar or diamond on the timeline, a box appears with information about that task. Click a tier tab and select a style for Units, Label, and Align. Learn how to use the Timescale option in Microsoft Project. It can be customized in several ways. In views that show more than one pane, you can reduce or enlarge each pane. Use the Size setting on the three tier tabs to shrink the display proportionately and to squeeze more information on your screen or the printed page.

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